Programme: “Swedish Support to Decentralisation Reforms and Recovery in Ukraine 2024-2028”

SALAR International has finalised its current projects in Ukraine (DSP and Prosto), which were initiated before the full-scale invasion. To address the changing needs of Ukrainian municipalities and national actors during wartime, a new multi-level program has been initiated, to be financed by the Swedish International Development Cooperation Agency (Sida).

SALAR International is currently in the preparatory phase of the new programme, with estimated activities scheduled to begin in July or August 2024. The programme is planned for four years, but activities are currently outlined for the first 24 months.

The new programme aims to work with both short and long-term focus on addressing the needs of multi-level governance system in Ukraine and in parallel strengthen municipalities’ public service provision, as well as their direct engagement in the recovery and reconstruction process, in line with the requirements of EU accession.

The programme will consist of two components: one focusing on policy and collaboration with national actors, and the other providing direct support to municipalities. It will encompass five thematic areas: Education, Fiscal Decentralisation and Budgeting, Administrative Service Provision, Locally-led Recovery, and International Municipal Cooperation.

The programme will procure material support to address the crisis needs of municipalities and coordinate with other international actors to finance the implementation of recovery plans.

Organisational set up

The programme is a joint Swedish-Ukrainian initiative with management structures in both Stockholm and Kyiv. It encourages a flat organisational structure, meaning a high degree of autonomy and responsibility for involved experts, as well as strong local ownership among beneficiaries such as national stakeholders and Ukrainian municipalities.

It is expected that more than 50 people will be working full-time in Ukraine within various thematic teams as well as support units.

The programme has its office in Kyiv but will implement activities in all regions controlled by the Ukrainian government.

Role description

The Logistics and Events Coordinator is a part of the Administrative and Logistics Unit. The Coordinator will work in tight collaboration with the thematic teams to ensure that the programme has well-operating logistics, events, and trips. In doing so, the Logistics and Events Coordinator will communicate with various contractors, team members, and participants to facilitate logistics and manage events of varying sorts in an efficient and timely manner.

It is anticipated that approximately 25 experts will frequently travel across Ukraine. Different events, such as roundtables, seminars, trainings, and conferences, will be organized in both large Ukrainian cities and smaller hromadas on a monthly basis.

The programme will procure a logistics company to support the actual organisation of events and trips. However, it will be the responsibility of the coordinator to establish effective cooperation and control mechanisms with the company and other contractors for specific logistical and organisational arrangements.

Duration: 23 months full- time, with possibility of extension.

Location: Kyiv. Physical presence in the project office is required.

Application: Send your application with max 3-page CV and max 1 page cover letter to ukraine@salarinternational.se. Please note “Logistics and Events Coordinator” in the subject line. The interviews will be conducted on an ongoing basis. Only shortlisted applicants will receive a response by email when the recruitment has been finalised.

For any questions or clarifications, please contact: ukraine@salarinternational.se.

Personal information provided by the applicant in the recruitment process will be handled by SALAR International. For more information, please download the Terms of Reference.

Deadline: 16 June 2024